Tuesday, October 15, 2019

Executive Committee Regular Meeting October 1, 2019

FINAL
Executive Committee Meeting
October 1, 2019
Minutes

The meeting was called to order by president Jackie Phelps at 6:00 pm. The meeting was held in the new building at 1119 Johnston Street.

Attendance

 Officers and committee chairs in attendance were
  • Jackie Phelps - President
  • Bruce Snow - Treasurer, Web site Committee
  • Mary Guirard - Vice-President
  • Michael G. Waldon - Secretary, Building Committee
  • Emily Carline - Publications Committee
  • Hunter Miller - Services Committee
  • Scott Ferguson - Social Concerns Committee
Others in attendance: Heath Headley, Eva Headley, and Arthur Headley

Chalice Lighting - President Jackie Phelps performed the Chalice Lighting Ceremony to open the meeting.

Officer reports
  • Secretary
    • September 3, 2019, minutes of regular Executive Committee compiled by our prior secretary (now vice-president) Mary Guirard were approved.
    • September 22, 2019, minutes of Special Executive Committee Meeting were approved
  • Treasurer - Treasurer's report for October was submitted and approved. 
Treasurer's Report, October 2019
        • Checking: $2,709.09
        • Savings: $16,542.29
        • PayPal: $0
        • Total: $19,251.38
        • Income: 1039.86
        • Expeneses: -1525.80
        • Net: (485.94)
        • Expenses:
          • 600.00 Big House of Joy 1 mo rent
          • 625.00 J Alfred Mouton, Johnston St rent
          • 25.00 Catherine Withrow/ St.Jude/R.Darce
          • 40.00 Sarah Brown -August child care
          • 40.00 Sarah Brown Sept child care
          • 71.00 Jackie Phelps Chalice Lapel pins
          • 100.00 Rev. Seider
          • 24.80 Jackie Phelps Door keys; handicap signs
        • VFTAX: $31,233.25 (1136.6/sh) (Admiral Shares)
  • President
    • The president led a general discussion of the Fellowship's status. 
    • It was moved that we defer the previous plan to move 80% of our savings to Vanguard. This motion was approved.
    • It was moved to make Hunter Miller Services Committee Chairman. The motion was approved.
  • Vice President - The Vice-President is newly appointed and therefore had nothing to report, She is looking into her new committee responsibilities. 
Committee reports
  • Membership - This membership chairman position is currently vacant.
  • Services - An initial discussion of how to manage the Order of Service publication, and distribution will be taken up further in a future Services Committee meeting.
  • Religious Education - President Jackie Phelps expressed the opinion that we may need a backup person for Sarah Brown when she is traveling
  • Social Concerns
    • Scott Ferguson recorded a Move the Mindset (MTM) video for this partner organization
    • Scott Ferguson will be working on editing more videos for MTM.
    • On September 20, the Fellowship sponsored a local event for the Global Climate Strike. The event was organized by Scott Ferguson. There were several speakers and about 100 participants including students from Louisiana Tech and UL.
    • Nestle Boycott - It was suggested that we discuss this at the October 13 Congregational Meeting.
    • There will be an opportunity for us to join Nell Hahn to visit immigrant detention center
    • We may start a project offering to mow grass in neighborhood.
  • Publications - Marketing opportunities and newsletter options are being researched. A new proposed logo is being developed for presentation to the congregation.
  • Web site - The committee is getting stuff together. They have looked at the UUA Wordpress template and may incorporate aspects of it into our web page.
  • Building - Permit approvals are progressing. An Amazon wish list was developed and includes
      • refrigerator
      • hot plate
      • sound proofing for RE room
      • AC/Heat for RE room
    • A budget of $1000 for filling building needs was approved, and Scott and Jackie will do these purchases.
    • It was planned to begin organizing our property in preparation for the move next Sunday, October 6.
    • It was discussed that trash and recycle will be our responsibility because LUS trash service is not required or available for businesses. 
    • Insurance needs were briefly discussed and then tabled.
Old Business
  • We need to coordinate with Dianne Kirksey concerning her potential use of the building. Dianne Kirksey will be contacted by Jackie Phelp concerning this matter.
  • Assisting the Alexandria Fellowship was brought up but deferred for future consideration.
  • Pursuing Green Sanctuary recognition in the future was also deferred.
New Business

  • We are planning to hold an infant dedication ceremony for the Headley family at a future service.
  • It was moved to budget $200 for the publications committee. The motion was approved.


Adjourn 7:39 pm

ACTION ITEMS
  • Mike will send Emily and Hunter login information for the UULaLaFellowship Google account.
  • Scott will send out Amazon list.
  • Bruce & Emily will coordinate concerning the web site and publications. 
  • Scott & Jackie will begin purchases.
  • Mike will check on internet and phone options. A preference for LUS was generally expressed. 

Minutes compiled by Mike Waldon, Secretary, approved November 5, 2019
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