Wednesday, November 6, 2019

Executive Committee Regular Meeting November 5, 2019

Executive Committee Meeting
1119 Johnston Street
November 5, 2019

Approved Minutes

Call to order by President Jackie Phelps at 6:05 pm. The meeting was held in the church building at 1119 Johnston St, Building #12

 Attendance:
Officers and committee chairs
  • Jackie Phelps - President
  • Bruce Snow - Treasurer, Web site Committee
  • Mary Guirard - Vice-President
  • Michael G. Waldon - Secretary, Building Committee
  • Emily Carline - Publications Committee
  • Hunter Miller - Services Committee
  • Scott Ferguson - Social Concerns Committee
Others in attendance:  Susan Morton

Chalice Lighting - President Jackie Phelps performed the Chalice Lighting Ceremony to open the meeting.

STATUS OF ACTION ITEMS FROM PRIOR MEETING
Status of action items from the previous Executive Committee was briefly reviewed.

 Officer reports
  • President -  
    • Jackie reported on her recent trip to Texas where she worked with organizers of the SWUUW Women’s Conference which will be held in Lafayette from February 28 to March 1, 2020. Linda Schaller has agreed to work on registering attendees. We need a volunteer to help find vendors (craftspeople) to sell their wares at the conference.
    • Jackie attended the Downtown Faith Alliance meeting this morning. The group, is made up of faith communities located downtown. A discussion topic was homeless people in downtown parks and the city's resistance to providing them with food.
    • There is an opportunity to decorate a tree for the holiday as a participant in Downtown Lafayette's Christmas Tree Extravaganza. Little enthusiasm for this was expressed although participation could still be considered.
  • Secretary - It was moved to accept the minutes for the prior Executive Committee meeting and the congregational general meeting. The motion passed. Links to the minutes of these meetings are provided below
  • Vice President -
    • Mary noted that we need a date for a fundraiser/garage sale. I was decided to hold the sale at Bill Edward's house on November 23. We will store things to be sold at various locations. Friday night prior to the sale we will price objects and set up. Emily will work on publicizing the sale.
    • A Roots class for new UU members needs to be scheduled. Mary will ask Diane Kirksey about leading a new Roots class.
  • Treasurer - Treasurer's report for November  - It was moved to accept the report. The motion passed.

Treasurer's Report, November 2019 

    • Checking: $6,329.23
    • Savings: $11,546.49
    • PayPal: $38.58
    • T-shirts: $66.77
    • Total: $17,980.99

Income: $948.10
Expeneses: -$2952.92
Net: ($2004.82)

Expenses: $600.00 Big House of Joy Oct last month of rent, $625.00 J Alfred Mouton Johnston St rent, $25.00 Catherine Withrow/ replacement for check #2397, $107.88 GoDaddy via PayPal -1yr hosting, $217.80 LUS ($176 Deposit $7.50 connection fee $34.21 water), $711.73 Jackie Phelps - misc move-in items, $600.00 Correction for 9/6/19 error by bank, $46.38 Jackie Phelps, misc move-in items, $19.13 LUS; elect.

 Note: $5000 moved from savings to checking, $600 debited from checking due to incorrect deposit 9/6/19
Committee reports
  • Membership - This membership chairman position is currently vacant.
  • Services 
    • Some supplies were purchased
    • A survey of some members asked questions about what is liked and disliked in our services 
  • Social Concerns
    • Dianne Kirksey held a meet-n-greet last week at the church
    • After the service on October 27 we had a trash pickup led by Abigail Choissier.
    • Some members traveled to Ridgewood Correctional Center last Saturday. It is being used as an immigrant detention center. Nell Hahn was the trip leader. She is scheduled to speak at our service on November 17.
    • Compassionate Communication classes are being offered by Diane Kirksey
    • Move The Mindset is seeking contributions for Major Handy and his wife following a house fire.
  • Publications
    • It was moved and passed to approve the new Fellowship logo.
    • The Publications Committee met on November 4. At the meeting they planned for the Fellowship's social media posting
    • The Fellowship Instagram account rose from 0 to 51 followers in one month.
    • Quotes for signs were obtained by Emily from Lowry's Printing and Copying.
    • It was moved to buy an aluminum composite sign for the front of the building, and to buy a vinyl sign for the building in the future for the side of the building. Cost should not exceed $250. The motion passed.
  • Web site - The committee met earlier this month, and will meet again next month.
  • Building - The final Certificate of Occupancy has been obtained and posted on the wall next to the door. Because the Building committee has completed its mission, it was moved to dissolve the ad hoc Building Committee. The motion passed and this committee is now dissolved.
  • Religious Education - no report
Old Business
  • Budget - It was decided to take a look at our budget status and projections next month.
  • Tabled from the last meeting: Should we now seek a volunteer to lead our pursuit of a UUA Green Sanctuary accreditation? Becoming an accredited green sanctuary is a multi-year process that is divided into a five-stages process. The first step after deciding to seek accreditation is to designate a leader who will then form a team. 
New Business
  • There is need to coordinate with Dianne Kirksey concerning a rental agreement, her potential use of the building, and internet acquisition. Emily will work with Diane to draft a short rental agreement.
  • We also discussed the need to define building use policies for all uses. We will continue this discussion next month.
  • The 2020 UUA General Assembly (GA) will be in Providence, RI from June 24 to 28. Registration is already open. Any member may attend, but only credentialed delegates can vote on UUA issues. The Fellowship is beginning the planning process for and designation of our two delegates. Much of the GA is now available for online streaming and participation. However, it was pointed out that in-person participation is an experience that cannot be experienced online. Budgeting for assisting delegate travel will be discussed next month.
  • The need for setting up a service rotation for cleaning, trash/recycle, grass, etc was recognized. Mary will take the lead on organizing this needed work roster.
  • Jackie asked that we consider live streaming our services for homebound members. She asked "Would that be a private channel?" Emily and Hunter suggested that we explore podcasting our service. There was general agreement that we pursue this.
  • It was moved to budget $200 for the publications committee. The motion was approved.
  • Eva Headley has suggested that we host a monthly free dinner each month for college students, There was general agreement that this would be a useful service for the student community. Discussion of this will continue.

Adjourn 7:28 pm

NEW ACTION ITEMS
  • Find a back up for childcare - Marry
  • Ask Diane about leading a new member Roots Class - Mary
  • Draft a roster for rotation volunteers to do various building tasks - Mary
  • Explore podcasting of our services - Emily and Hunter
  • Sign for building front - Emily
  • Consider allowing donated art for the UU meeting room? - All


Minutes compiled by Mike Waldon, Secretary, approved December 3, 2019
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