Executive Committee Regular Meeting July 7, 2020

 Unitarian Universalist Fellowship of Lafayette

Executive Committee Meeting Minutes

Tuesday, July 7, 2020

I.Call to order

A.             Hunter Miller called to order the executive committee meeting of the Unitarian Universalist Fellowship of Lafayette at 6:02 pm on Tuesday, July 7, 2020 via Zoom.

II.Roll call

 .               The following persons were present: Hunter Miller, Judi Hamilton, Emily Carline, Bruce Snow, Kiera Frey, Mary Guirard, Morris Hoagland, Scott Ferguson, Mike Waldon and Susan Morton.

III.Address to the ExComm by Morris Hoagland

 .               Morris Hoagland has proposed using our facility twice a month for the Unity Church of Lafayette services (2nd and 4th Sunday of the month, 10:30 am–12:00 pm). 

A.            The advantages we might see could include sharing the cost of the building, and exposing both groups to each other, strengthening our communities. 

B.             His group could provide their own Chalice and computer.

C.             For a sample of a typical Unity service, email morris.hoagland@hotmail.com

IV.Approval of minutes from last meeting

 .                Minutes from June 2, 2020 were tabled. They will be sent out to the board and approved through email.

V.Treasurer’s report, July 2020

Checking: $8,187.16

Savings: $11,570.74

PayPal: $641.12

Total: $20,399.02

Change from last month -$33.28

(MTM: $125)

Our Vanguard  FTSE Social Index Fund currently is valued at $34,984.00

for June:

Income: $425

Expenses: -$664.79

Net: -239.79

Expenses

625.00 J Alfred Mouton Johnston St rent

39.79 LUS

Item: Budgeted/spent

Rent: 8100.00/4621.59

Honoraria: 1000.00/403.78

Dues: 500.00/0.00

Administrative: 400.00/294.32

Donations: 800.00/0

Membership: 500/0

services: 600/0

RE: 1200.00/240

Publication: 200.00/33.89

Pledged / Received: 9676 / 4635.77

( expected by now: $4838)

A.            Bruce has been contacted by Jackie Phelps with a request to return a $1500 donation that was made previously.

B.             A motion was made by Bruce to retain the $1500 given in kind. Seconded by Kiera Frey. The motion carried.

6. Old business

A.              Due to the June 2020 shift in Executive Committee roles, all old business has been tabled until new priorities have been decided.

VII.New business

 .               Discuss Unity Church potential use of building:

1. The Board discussed that as long as they provide their own chalice, and for as long as we do not need to use the building, we would be willing to let the Unity Church of Lafayette use our space according to the rental fee and schedules.

A.             Make final decision on building rental fee schedule

1. Emily Carline made a motion to set a cost of $50/hour for use of the sanctuary and $20/hour for use of the childcare room ($70/hour for use of the entire facility) for any non-profit group wanting to rent our space. Seconded by Judi Hamilton. The motion carried.

B.             Make final decision on AA and Freethinkers groups using building

1. Tabled for later discussion when the Building Rental documents have been finalized.

C.             Discuss continued use of Touchstones or alternatives

1. We are currently paying $28/month for Touchstones. If we are running low on funds, we could use Worship Web provided by the UUA.
2.  Judi Hamilton made a motion to continue paying for and using Touchstones. Seconded by Scott Ferguson. The motion carried.

D.             How to facilitate committee work going forward and how we can better align in what we do

1. The Slack channel #growing-the-fellowship should be used as a hub for all committees to keep in communication with each other and with the fellowship.
2. To have your committee report added to the Executive Committee meeting minutes, email it to emilycarline@gmail.com.

E.             How to do our mission and vision work in coordination with the congregation

1. Hunter Miller has volunteered to write up a mission and vision statement for the congregation to vote on at the General Business Meeting on July 26th.

F.              Discuss changes to wording in bylaws and on the website

1. Judi Hamilton brought up some discrepancies in the By-Laws and on the Website. The term “religious community” should be replaced with “lay-led spiritual community” to remain consistent with the mission of our Fellowship.
2. The By-Laws have used gendered language in the past, and should be updated to be more gender-inclusive.
3. Mary Guirard pointed out that the mission statement has a grammatical error.

VIII.Adjournment

 .               Hunter Miller adjourned the meeting at 7:14 pm.

Minutes submitted by: Emily Carline, Secretary

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Action Items for July 2020:

• General Congregational Business Meeting: Date has been set for July 26, 2020 at 11:00 AM.

• Hunter Miller will write up a draft mission and vision statement for the congregation. The congregation will vote on this at the July 26th meeting.
• Bruce Snow will adjust the text on the website to replace any instances of “religious community” with “lay-led spiritual community” (First Visit page)
• Emily Carline will send the updated Building Rental documents to the Board for final review. 
• The Board will review the Building Rental documents. The deadline to submit your changes is this Sunday, July 12th. Once these are approved, we will make a final decision about renting the building for the Unity Church and the Freethinkers/AA Group.
• Emily Carline will send a link to the UULALA Meeting Minutes Blog for Board approval of the June 2nd minutes.
• The Board will review the June 2nd minutes over email and vote on their approval.
• Scott Ferguson will contact Jackie about retaining the money she donated.
• Any additional proposed changes to the By Laws should be submitted to Emily Carline at emilycarline@gmail.com to be added to the agenda for the July 26th Business Meeting.