Executive Committee Regular Meeting April 7, 2020

Unitarian Universalist Fellowship of Lafayette

Executive Committee Meeting

April 7, 2020

Approved Minutes

Call to order by President Jackie Phelps at 6:00 pm. The meeting was held online via Zoom with attendance available by video or audio only.

Attendance:

Officers and committee chairs

• Jackie Phelps - President
• Bruce Snow - Treasurer, Web site Committee 
• Mary Guirard - Vice-President 
• Michael G. Waldon - Secretary
• Emily Carline - Publications Committee
• Hunter Miller - Services Committee
• Scott Ferguson – Social Concerns Committee (absent but provided report)
• Diane Kirksey – Nominating

No other members were in attendance 

STATUS OF ACTION ITEMS FROM PRIOR MEETING – 

• Compose and send letter of support for mini-grant – Mike, Jackie – completed
• Prepare draft agenda and announcement for EC approval – Mike – completed
• Consider what charities should be considered for this year’s support – all – for discussion

Officer reports

President -   Our past two Sunday services were via Zoom meeting software because of the Covid-19 lockdown. We share a concern about the small attendance we have had in these Zoom meetings. We need to find a way to encourage participation. Scott has been leading many services and providing music. He has also served as chair of the Social Concerns Committee. Scott has informed us that he will be resigning from these roles in the Fellowship. We need others to now fill in these roles. Members of the Executive Committee expressed their great appreciation for Scott’s hard work this year. 

Secretary - Minutes for the prior Executive Committee Regular Meeting March 3, 2020 were approved. The secretary made announcments of this month's EC meeting on the announcements blog and on Slack.

Vice President – Dallas is leaving and we are working to find a new childcare provider after we return to meeting at the church. $20/week.

Treasurer - Report for April 2020:

Checking: $8410.07
Savings: $11,564.91
PayPal: $0
Total: $19,974.98
(MTM: $20)

Income: $1014.15
Expenses: -$1127.05
Net: -$112.90

March expenses:
625.00 J Alfred Mouton Johnston St rent
80.00 Dallas Trent  4 days child care
93.27 LUS    
328.78 Eva Headley

Vanguard FTSE Soc Idx $27,302.95

A motion was passed to accept the April Treasurer’s Report.

Committee reports

• Membership – vacant – See New Business item 4.
• Services  - Hunter – The future schedule was discussed. Recording on Zoom of our last service was successful.
• Social Concerns - Scott – 
• Tuesday March 3rd: Poster party at Mary Guirard's. Scott and Mary attended.
• Saturday March 7th: Women's March in St. Martinville. Scott, Jackie, Mary and about 25 others walked in the march
• Thursday March 5th: online meeting "How to Get Started" with UU the VOTE viewing held at church
• Tuesday March 10th: Diane Kirksey's Anxiety and Depression support group hosts Laura Davenport re. adverse childhood experiences
• Thursday March 12th Movie Night "American Factory"
• Tuesday March 17th: Scott posts PSA for free school lunches
• Wednesday March 18th: Diane posts link re. 30-Day NVC Introductory Course
• Thursday, March 19th: To protect our congregation, services were moved online
• Thursday March 26th: Virtual 4th Thursday Movie Night "Our Planet"
• MTM Fundraiser was extended through March
• Scott Ferguson will be stepping down from the Social Concerns Chair position.
• Publications – Emily – No report this month
• Website – Bruce – New site coding is currently being coded by Hunter. Completion is targeted for the end of month, but this is uncertain.
• Nominating - Diane – The slate has been compiled. It will be sent to the membership through direct contact and placed on the announcement blog and Slack announcements, and in the newsletter. Deadline for communicating to the membership is April 12.
• Slate of Officers and Nominations Committee
• President - Diane Kirksey
• Vice President - Hunter Miller
• Treasurer - Bruce Snow
• Secretary - Ebony Bryant
• Nominations Committee
• Chair - Diane Kirksey
• Member - Jackie Phelps
• Member – Mary Guirrard

Old Business

1. The April 26 Business meeting will be held online. A draft agenda has been posted for consideration by the Executive Committee. 
2. Nomination and voting – All members will have the link to Zoom and will be encouraged to use it to attend the April 26 congregational meeting. Nominations from the floor will be allowed during the meeting.  If any member wants an alternative voting method they will be asked to please contact Diane by phone, text, or email. 
3. This year the UUA General Assembly (GA) is still being planned for June 24-28 in Providence, RI, but plans at UUA are fluid. We must identify our two delegates. Jackie is no longer going in-person. One hundred dollars has been allocated for each delegate from the honorarium budget. 
4. The Move the Mindset matching appeal was again extended. 
5. Charity support for our 2020-2021 church year was discussed. Mike suggested that we delay for two or three months to see what needs are in the community after the lockdown is over. It was agreed to table discussion and decision on charitable support for 2-3 months.

New Business

1. Purchase of a Zoom meeting annual subscription for $110 is available through our regional UUA office. It was moved and passed to purchase this subscription. 
2. The two atheist and freethinker AA groups that currently meet in the Pink House have inquired about renting space from us. There was discussion of issues including smoking, building needs, and parking conflicts. Jackie will contact the group to clarify these questions. Who will be the Fellowship representative to interface with the AA group was discussed but not decided. 
3. There is a need to set up uniform policies for building rental and terms of use. Emily has prepared drafts of 4 documents for consideration. These drafts are available in a Slack message from Emily or alternatively by clicking here. Executive Committee members will review in these documents and provide comments. 
4. There was discussion led by Diane about onboarding new members, and developing a member phone tree. It was agreed to meet via Zoom at 10 next Sunday to contact member and see if they need help getting online.

Adjourn 7:34 pm

NEW ACTION ITEMS

• Bruce will purchase a 1-year Zoom subscription through the UUA regional office.
• All Executive Committee members will review the 4 draft documents concerning building use and rental.